Presenter's instructions


Instructions for oral presenters

The conference plenary sessions will be held first in the mornings in the large Islands Ballroom on the first floor near the hotel reception. Immediately after each plenary session the Ballroom will be divided into four separate sections referred to by an island name - Yerba Buena, Treasure, Belvedere and Angel or Ballroom 1, Ballroom 2, Ballroom 3 and Ballroom 4 in the program. The parallel symposia will be held in the four "islands" as well as in the California Suite and the Mariposa Suite.

Each meeting room will include an LCD projector, screen and windows lap top. There will also be a PA system as appropriate depending on the size of the space and need for amplification.

Presenters are asked to prepare their presentations to match the time allocated in the program as these will be strictly enforced by the conference chairs. Allotted times are as follows:

  • Plenary - 45 minutes
  • Invited - 30 minutes
  • Oral - 15 minutes

Presentation, where possible, should be sent in advance of the conference as a PDF or PowerPoint file by e-mail to claire.garland@iop.org; please include your symposium and the date and time of your presentation. Only send presentations which are complete and do not require further amendments. An email confirming receipt of your presentation will be sent to you. If you do not receive an email, it may be that your presentation hasn't been received.

If you are unable to send your presentation prior to the conference, please bring it with you on a USB memory stick and load it onto the laptop located in the lecture theatre no later than the start of the session in which you are speaking. Files should be saved with the Last name of the presenter and abstract ID, for example Barton-13779.

Direct connection of personal laptops (with set-up during the break immediately before the corresponding session) is an acceptable alternative. If presenting from a Mac please bring a VGA adaptor with you. For PC users, please make sure your laptop has a VGA output.

The conference laptops are Windows PCs. Some font incompatibility issues may occur if they are used to present PowerPoint files prepared on a Mac. Authors concerned about PC compatibility issues are advised to bring their own Macbook.

While the systems at the hotel are robust, you are reminded to bring a back-up copy of your presentation on a USB memory stick.

The electrical current in the US is 120v and 2 pin plug sockets. If you need an adaptor, please bring one with you. Adaptors can be purchased from the airport.

MMM 2014 poster instructions

Posters have been assigned to one of two poster sessions:

  • Session 1 will be held on Monday, October 6th at 8:30pm - 9:30pm and will include abstracts accepted as posters in Symposium B, C, D, G and H.
  • Session 2 will be held on Thursday, October 9th at 8:30pm - 9:30pm and will include abstracts accepted as posters in Symposium A, E, F, J and K.

During the poster session, authors are asked to remain next to their posters to answer questions.

Displaying and removing posters

For session 1, posters can be mounted from 09:30 am on Monday and must be removed by 09:00 am on Wednesday. For session 2, posters can be mounted from 09:30 am on Wednesday and must be removed by 1:00 pm on Friday. Any poster not removed at the correct time, will be recycled.

Dimensions

Poster boards are 4' x 8' (122 x 244 cm2) and orientated horizontally (see the picture below). Please prepare your poster to fit within these dimensions. Posters must be prepared in advance of the conference as it will not be possible to print them on-site. Fixing material will be supplied to mount your poster.

Content

Posters are a visual presentation of your research and as such we recommend that you use schematic diagrams, graphs and tables, where possible, rather than just text. Please use an appropriate sized font so the information is legible at a distance of about 3' or 1 meter.

Your poster should include the title, author's name, and affiliations with the presenting author underlined. We recommend that this information is placed top center of the page. For the poster, we recommend that you include an abstract, method section, results section and a conclusion or summary. You might also want to list key references or acknowledgements. If you decide to structure your paper differently, please ensure you format the poster with clear headings and keep text to a minimum.

Important: 2 minutes poster summaries
At 5pm on Monday and Thursday the MMM symposia reserved conference rooms for their poster authors to give short, no longer than two minutes, informal oral summaries of their posters (the posters themselves will be presented on the same evening at 8:30pm). It will be acceptable to use 1-2 slides to advertise your poster in which case we recommend you create the slides in PowerPoint and email them to claire.garland@iop.org in advance. Please check the MMM 2014 program to make sure on which day - Monday or Thursday - your poster is scheduled to be presented and to find out which room to come to present or to listen to the poster summaries.

Thank you for presenting your work at MMM 2014!


Key dates

  • Early registration deadline:
    August 15, 2014